custom-bots.dev
Bot Management

Privacy Policy

This Privacy Policy explains how we process personal data when you use this website and, in particular, when you register for a tournament through Custom Bots.

Personal data means any information relating to an identified or identifiable natural person. This can include, for example, usernames, Discord names, availability information and technical access data such as IP addresses.

1. Controller

The controller responsible for data processing on this website is:

Theodor König
c/o Online-Impressum #8369
Europaring 90
53757 St Augustin
Germany

Email: [email protected]

2. General use of the website

When you visit this website, technical data may be processed automatically by the server. This may include:

  • IP address
  • Date and time of access
  • Requested URL or file
  • Browser type and version
  • Operating system
  • Referrer URL, if transmitted by your browser

This data is processed to provide the website, ensure technical stability, detect errors and protect the website against misuse or attacks.

The legal basis for this processing is our legitimate interest in operating a secure and stable website according to Article 6(1)(f) GDPR.

Server log files are stored only for as long as necessary for the purposes described above and are then deleted or anonymised, unless longer storage is required for security reasons or legal obligations.

3. Tournament registration

If you register for a tournament through Custom Bots, we process the information you provide in the registration form.

Depending on the tournament setup, this may include:

  • Your player name or username
  • Your Discord name or other community identifier, if requested
  • Your team name or team affiliation, if applicable
  • Information about whether you can play specific roles, such as Killer
  • Your availability for tournament scheduling
  • The date and time of your registration
  • Technical information required to prevent misuse or duplicate submissions

We use this data only to organise, manage and run the tournament. This includes checking registrations, planning matches, assigning teams or roles, coordinating schedules and contacting participants within the tournament context where necessary.

The legal basis for this processing is Article 6(1)(b) GDPR, insofar as the processing is necessary for your participation in the tournament. Where we process data to protect the registration process against misuse or duplicate entries, the legal basis is Article 6(1)(f) GDPR.

4. Prevention of duplicate or abusive registrations

To protect the tournament registration process, we may use technical measures to detect duplicate or abusive submissions. This may include temporary rate limiting, registration tokens, browser-based indicators or pseudonymised technical identifiers.

If IP addresses are used for this purpose, we aim to avoid storing them in plain text wherever possible. Instead, we may store a pseudonymised representation, such as a cryptographic hash, in order to detect repeated submissions without directly storing the original IP address in the tournament registration record.

These measures are not used for automated final decisions about tournament participation. In cases where a duplicate registration is suspected, the tournament organisers may review the case manually.

5. Cookies and local storage

This website may use technically necessary cookies or local storage entries to provide core functionality, such as remembering that a registration has already been submitted from the same browser or enabling access to an edit link.

We do not use these technologies for advertising or cross-site tracking.

6. Recipients of personal data

Personal data may be accessible to the tournament organisers and administrators of Custom Bots where this is necessary to organise and run the tournament.

In addition, technical service providers, especially hosting providers, may process data on our behalf in order to operate the website.

We do not sell personal data and do not share it with third parties for advertising purposes.

7. Storage period

Tournament registration data is stored only for as long as it is needed to organise and complete the tournament. Unless a longer retention period is necessary in an individual case, registration data will be deleted or anonymised after the tournament has ended and follow-up organisational tasks have been completed.

Technical data used for abuse prevention, such as pseudonymised IP-based identifiers, is stored only for as long as necessary to protect the registration process and is then deleted.

8. Your rights

Under the GDPR, you have the following rights, subject to the legal requirements:

  • Right of access to your personal data
  • Right to rectification of inaccurate data
  • Right to erasure of your data
  • Right to restriction of processing
  • Right to data portability
  • Right to object to processing based on legitimate interests
  • Right to withdraw consent, where processing is based on consent

To exercise your rights, you can contact us using the contact details provided above.

9. Right to lodge a complaint

You also have the right to lodge a complaint with a data protection supervisory authority if you believe that the processing of your personal data violates applicable data protection law.

10. Changes to this Privacy Policy

We may update this Privacy Policy when the website, tournament functionality or legal requirements change. The current version is always available on this page.

Last updated: May 2026

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